Installation and Maintenance: Keeping Your Water Cooler in Top Condition - Cool Water Company (2024)

Water coolers are an ideal way to keep hydrated throughout the day, from offices to homes, and thankfully these handy stations are reliable and low maintenance.

While they require little maintenance to function optimally, there are some tips you can follow to ensure that your water cooler works well for a long time.

By adopting a routine care maintenance plan, you can significantly impact the longevity and performance of your water cooler. Here’s our guide to keeping your water cooler in top condition.

Installation tips

Choose the right location

Before you start using your water cooler, you need to decide on its location. It’s important to place water coolers in suitable locations, and certain factors must be taken into consideration. Will your water cooler need to be plugged in? Ensure that it’s close to a power source without the need for extension leads.

You’ll also want to ensure that your water cooler is not in direct sunlight, as this will warm the water. Over time, exposure to sunlight can fade or possibly even damage the water cooler.

Place your water cooler on level ground, ideally against a wall, where it’s less likely to get knocked over.

Professional installation

Most water cooler suppliers will install your product for free, so it’s always a good idea to utilise these professional installation services, as you can guarantee that the unit is set up correctly. This is particularly important for mains-fed water coolers that require a connection to the builder’s water supply.

Regular maintenance tips for a water cooler

Follow these tips regularly to keep your water cooler in the best condition in between maintenance visits from your supplier.

Exterior Cleaning

Clean the exterior of the water cooler using an antibacterial product to keep it clean and free from bacteria. If the cooler is used frequently, keep a spray and cloth handy so you can easily wipe it down each day.

Internal sanitisation

You must clean bottled water coolers regularly to prevent bacterial growth and ensure that the water you’re drinking remains pure.

If your water cooler has a hot and cold tank, it’s vital that cleaning solutions don’t get in there. The water’s temperature will clean the internal side of the hot water tank.

See below for how to clean your water cooler.

Checking connections

As part of routine maintenance of your water cooler, it’s advisable to check the pipes and connections on your water cooler to see if there are any leaks and guarantee that your connections are as they should be.

Drip tray cleaning

If your water cooler doesn’t have a self-cleaning drip tray, you’ll regularly need to remove, empty and clean it to prevent buildup and stop water from leaking from a too-full drip tray.

Filter replacement

Maintain your water quality by changing your water cooler filter every six months.

Professional servicing

Schedule professional servicing for your water cooler to perform checks and maintenance to guarantee that it’s working efficiently and effectively. The professionals can carry out tests like pH testing for water fed through the mains to certify that the water is safe to drink.

How to clean your water cooler

If you’re unsure of how to clean your water cooler in between sanitisation visits from your supplier, then follow these simple steps.

  1. Once your water bottle is empty, remove it from the cooler and unplug the device.
  2. Drain any water left in the water cooler through the plug.
  3. Remove the cooler lid and the baffle (it will either be a funnel or a disk) from the reservoir.
  4. Mix one cup of vinegar with two litres of hot water. Soak a cloth in the solution, wipe the inside of the cooler, and wipe down the taps.
  5. Pour the cleaning solution into the water cooler and use the taps to drain it.
  6. Once you’ve done this, you’ll have to rinse the reservoir around four times to remove all traces of the cleaning solution.
  7. Put the baffle and lid back onto the cooler and insert a new bottle. Plug the cooler back into the mains, and you’re all set to go.

Importance of regular servicing

Regular servicing of your water cooler isn’t just about keeping the device working but also ensuring that it provides safe, clean drinking water to all who use it.

Hygiene is extremely important, and if you have a water cooler that isn’t correctly or regularly cleaned and serviced it can lead to health issues for those who are drinking from it.

If your water cooler isn’t serviced properly, it can result in an inefficient device.

By regularly maintaining your water cooler, you can extend its life and ensure that it continues to provide high-quality, clean, and crisp drinking water for years to come.

Installation and Maintenance: Keeping Your Water Cooler in Top Condition - Cool Water Company (2024)


What maintenance does a water cooler need? ›

Most manufacturers recommend cleaning a water cooler every three to six months, depending on the frequency of use. The controls and exterior of the cooler should be cleaned more often to remove bacteria left by hands and splatters from drinking glasses and cups.

How often should a water cooler be serviced? ›

Bottled water dispensers should be sanitised every 3 months, while plumbed-in water coolers require sanitisation every 6 months. This maintenance involves cleaning to remove visible dirt and sanitising to eliminate bacterial contamination.

How do you service a water cooler? ›

To clean a hot water cooler:
  1. Boil some water.
  2. Pour enough boiling water into the cooler to fill the reservoir. ...
  3. Drain some hot water through the spigots. ...
  4. Scrub the inside of the reservoir with a clean, long-handled brush with soft bristles.
  5. Drain out the water and rinse the reservoir well before you use the cooler.

How often should you replace a water cooler? ›

The lifespan of your office water cooler will vary based on the size of your business, the number of employees or customers and the quality of the machine. But on average, you should be able to rely on your office water cooler for five to ten years from the installation date.

Does water cooling require maintenance? ›

Maintenance – Custom liquid cooling systems require more maintenance than air cooling, as you need to sustain proper fluid levels, and make sure the components are clean and functional. Also, if any of the parts of a custom cooling system fail it could be catastrophic for your computer.

How do you maintain a cooler? ›

Clean the tank and open the drain valve to dry the tank. After cleaning, close the water valve. Install the side panel and start ventilating to make the cooling pads and tank dry. Hood the dust cover of the cooler.

How many years does a water cooler last? ›

The general consensus of my research indicates: A well-made AIO water cooler can last about 3 – 6 years. Replace your CPU cooler when it's broken or the cooling fans are broken. Replace the thermal paste of your CPU every three to five years or after checking the thermal paste for decomposition.

How often should you flush a water cooler? ›

Generally, we recommend that you clean and sanitize your water cooler every 6-12 months. Cleaning a bottled water cooler is really pretty easy. Please read ALL the instructions before starting to clean your cooler. Make sure you follow the necessary precautions for a Hot & Cold Cooler.

What is the life expectancy of a water cooler dispenser? ›

The average lifespan is seven years, assuming even frequent usage. We recommend you treat your dispenser like your car when it comes to arranging checkups and servicing. Our distributors operate in an arrangement with a contractual requirement to handle call outs for maintenance and repair.

How long can water sit in a water cooler? ›

How long does the water stay fresh? Once a bottle is opened and in use on your cooler, the water is best enjoyed 30 days. Your cooler is also designed so the water doesn't come into contact with the air until it's released from the taps, helping it maintain its freshness.

What happens if you don't clean your water dispenser? ›

Drinking water from contaminated sources is frequently responsible for the spread of diseases such as typhoid, cholera, and dysentery. A drinking water cooler that is not properly managed might contain any of the following harmful contaminants: Algae: Light and water are all you need for unappealing, slimy green water.

Do water coolers need to be serviced? ›

Manufacturers recommend changing Water Cooler filters every 6 months to help customers avoid build-up and damage to their Water Cooler unit, but it is ultimately up to the owner to decide when the best time to change your filter is.

Do water coolers use a lot of electricity? ›

The exact amount of energy consumed depends on the make and model of the water cooler, its energy rating, and its usage patterns. On average, a typical electric water dispenser can consume around 70-80 watts of power, which translates to approximately 0.6-0.7 kWh per day or 18-21 kWh per month.

How often do you change filters on water dispenser? ›

On average, appliances like water dispensers and water coolers require servicing or replacement of parts every six months. You should never leave a filter unchanged for one year or longer to ensure optimal performance and avoid impurity buildup and machine damage.

How to do maintenance on liquid cooler? ›

  1. 1 Check for leaks. The first and most important practice for maintaining and cleaning liquid cooling components is to check for leaks regularly. ...
  2. 2 Clean the radiator. ...
  3. 3 Flush the loop. ...
  4. 4 Refill the reservoir. ...
  5. 5 Replace the tubes and fittings. ...
  6. 6 Test the system. ...
  7. 7 Here's what else to consider.
Apr 4, 2023

What is included in preventive maintenance on a hot water cooler? ›

Preventive maintenance helps ensure a long life for your water heater.
  • Key Components. ...
  • Common Issues. ...
  • Drain and Flush the Tank. ...
  • Test the Pressure Relief Valve. ...
  • Replace the Anode Rod. ...
  • Test the Thermostat and Valves. ...
  • Clean the Burner Assembly. ...
  • Examine the Flue and Venting System.
Apr 15, 2024


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